There may be occasions when you would like to archive a property, such as when a project is cancelled or when a property is sold or transferred. Openera offers an archive facility to hide the property from your day to day view, but retain the information for retrieval at a later date if needed.
When you archive a property, it will remove the property from all property lists, switch off all notifications and remove all future events from the event calendar. It will also be excluded from reporting and any site statistics automatically. However, all information about the property will be retained in full.
You can view archived properties by selecting an option to include them in your listings.
You can also Unarchive a property to return it back to a fully active asset.
Archiving a property
To archive a property, open the property profile page. On the right of the screen, next to the edit button there is a button that says Archive. To archive the property press this button.
This will display a pop-up asking you to confirm the selection. Click OK to archive the property.
Viewing archived properties
To include archived properties in your property lists and reports you can enable them by selecting an option on your user profile. To do this, click on your username in the top right of the screen to display your user profile pop-up.
Simply click the Show Data for Archived Properties and your archived properties will be included in your search results, portfolio listings and reporting. You will be able to go to the property and review the information you hold about it.
To Unarchive a property, follow the procedure to Show Data for Archived Properties. Navigate to the property you would like to unarchive by searching for it or locating it within its portfolio and open the property profile page. You will see the Archive button now says Unarchive. Click this button and confirm your selection. Your property will now be turned by to an active status and will be available as before.