Setting unit allocation methods

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When you create a new unit, you can set the ALLOCATION TYPE to a range of settings that will allow the space to be correctly allocated to the demise of a lease. The settings are:

  • exclusive area
  • shared area - number of tenants proportion
  • shared area - exclusive floor area %
  • shared area - manually entered
  • plant
  • common area

The choice of allocation method will determine how much of the floor area for the unit will be allocated to the demise.

 
Exclusive Area

The floor area for this unit will be allocated 100% to the selected demise.

Shared Area - number of tenants proportion

The floor area for this unit will be allocated equally amongst the selected demises based on the number of demises it has been connected to. For example, if the floor area is 30 and there are 3 leases that have this space in their demise, the floor area will be allocated 10 to each of the leases.

Shared Area - exclusive floor area %

The floor area for this unit will be allocated based on the share of the exclusive floor areas allocated to each lease. For example, if the floor area is 30 and the unit is allocated to two leases, the first with 20 of exclusive floor area and the second with 10 of exclusive floor area, the unit floor area would be allocated 20:10 to the two leases. This is in the proportion of exclusive floor areas.

Shared Area - manually entered The floor area for this unit will be allocated on the basis of the manually entered figures selected in the lease. See below for manual allocation method.
Plant

The floor area for this unit will be ignored in the calculation of the demised area.

Common area

The floor area for this unit will be ignored in the calcuationl of the demised area.

 

Setting the Shared Area - Manually Entered allocation

While editing a lease, there is an option to edit the Shared Space Allocation.

Click Shared Space Allocation to open the pop up that allows you to select the unit allocations.

In the pop-up there is a list of the units that have been allocated to the lease and have  "Shared - Manually Entered" as their allocation method. You can choose to allocate a fixed floor area or a % of the floor area to the lease by choosing the method from the ALLOCATION METHOD drop down and entering the value.

Click SAVE when you have completed the allocations. This will add the manually entered area to the demised area and recalculate the service charge % accordingly.

 

 

 

 

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